Internal Controls
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Due to the nature of our business and recent upsurges in cases of theft, armed robbery and fraud, it has been deemed necessary for the company to make a firm statement on its policy regarding dishonesty in the management of and/or handling of company assets, funds, parts and business dealings. This includes any action leading to the breaking down of the trust relationship between employer and employee or bringing into question the integrity of any employee where such trust or integrity is essential to the proper carrying out of his or her duties.
This statement also applies to the theft of a fellow employees property while on company premises.
Dishonesty and betrayal of trust will include the following or related misdemeanours. This list is not exhaustive and will include any other misconduct deemed by management to be of a similar nature.
Misappropriation or unauthorised possession, including borrowing without permission, of company funds or property.
Abuse of any company or related benefit for personal gain including misrepresentation on any document.
Acquiring any business by fraudulent means, contravening the letter of appointment guidelines, or bringing the company name into disrepute.
Cash shortages, without reasonable explanation.
Gross negligence e.g. failure to introduce, apply or monitor financial, cash or asset controls leading to a loss to the company or placing such assets or funds at risk.
Unauthorised divulging of confidential company or client information.
Falsifying or altering any document, signature or financial documents.
Disclosing to other persons the securities activities engaged in or contemplated by the company.
2.9 Fraudulent use of petrol card.
Having due knowledge of, and failure to notify, the responsible manager and authority of instances referred to in item 2.1 to 2.9.
All proven dishonesty or betrayal of trust constitutes a dismissible offence in terms of the companys disciplinary procedure.
All disciplinary enquiries in respect of the above will be handled in accordance with the companies human resource policies.
All cases of dishonesty or betrayal of trust will be prosecuted to the fullest extent possible. This may only be waived by the Financial Director.
The responsible manager must ensure that the laid down company policy in respect of theft and fraud is carried out in its entirety. Failure to do so will lead to strong disciplinary action being taken against the said manager.
This policy should be viewed in the context of the company. instruction that forms part of conditions of employment.
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