Case Management System For Rtc Of Antipolo
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Case Management System
PROJECT PLAN
Submitted by:
EASYSTEMS
Ma. Shalijah Humangit
Ruby Grace Javier
Kris Albert Lee
Cesar Julian Pato
Roy Sanchez
1st Semester, 2006-2007
Instructor, Wilson Gan
Table of Contents
Section 1.
Executive Summary
Business Case for the Regional Trial Court of Antipolo City, Branch 73
Section 2.
The Company Overview
Section 3.
The Project
Project Summary
Numeric Project Model
Section 4.
Project Scope
Section 5.
Project Organization
Organizational Chart
5.1.1
Project Reporting Structure
Roles and Responsibilities
5.2.1
Skills Matrix
5.2.2
Responsibility Matrix
Section 6.
Work Breakdown Structure
Section 7.
GANTT Chart
Project Duration
7.1.1
Assumptions
7.1.2
Duration Computation
GANTT Chart
Section 8.
Project Estimate
Project Estimate
Financial Schedule
8.3 Assumptions
Section 9. Risk Management
Section 10. Change Management
Section 11. Communications Management
Project Stakeholders
Communication Activities
Section 12. Quality Assurance
Quality Assurance Plan
Section 13. Project Monitoring and Tracking
Section 14. Project Closure
Section 15. Lessons Learnt
Section 1.
Executive Summary
The Regional Trial Court of Antipolo, Branch 73 currently conducts their processes manually and thus, due to the heavy case load it is difficult for them to avoid the backlog of cases that interrupt and hinder the courts efficiency. The presiding judge of Branch 73, Judge Ronaldo Martin, has expressed his vision of a more efficient court where he wishes for better data organization and faster access to case information. The project team is to implement a case management system for the Regional Trial Court of Antipolo, Branch 73. This system shall feature a case diary — to view, record and update cases, a search engine — to enable faster look up of cases and case information and a report generator to enable the issuance of reports. This system shall be integrated with a website that features an online court calendar. The project team is also responsible for establishing a network (LAN) for the Court. Included in this project plan is the scope of the project.
The project is planned to Kick Off during the last week of October 2006 and last for 3 months until closure by the first week of February 2007. This deliverable identifies the project team and their roles and responsibilities in the project. It also breaks down the different project phases into tasks and subtasks which are outlined in the Work Breakdown Structure that also identifies the deliverables to be per task, its duration and the task owner.
The main objective of this deliverable is to discuss in detail the project teams plans for the duration of the project. This includes the management of major possible risks that are a threat to the projects completion and success, like delays in phases, insufficient budget or excessive bugs and errors are surfaced. To combat these risks, the project team has outlined contingency plans to prevent these risks from materializing and preventing the projects success. The project plan also explains how the project team is to manage change requests to be made to the project. Maintaining the quality of each phase is also discussed as part of the project teams quality assurance plans. An explanation of how the project team will be communicating these different aspects (such as plans, updates, information, reports) to each other throughout the duration of the project is further stated. The different ways of project monitoring and tracking, to make sure the project is going as planned, is also discussed.
BUSINESS CASE for the Regional Trial Court of Antipolo City, Branch 73
The Business Environment
Most courts in the Philippines are still running using manual processes. There have been plans to implement IT solutions to the court process but political issues, expensive costs and user resistance have hindered this transformation. Currently, the Supreme Court also shares the vision of a centralized court system but political and budget issues have barred this vision from fully materializing.
Judge Ronaldo Martin of the Regional Trial Court of Antipolo- Branch 73 was enlightened by Judge Marivic Daray, a judge who pioneered an implementation of a case monitoring system in her trial court, and has decided to implement one for his own court to achieve his vision more sooner than later.
The Problems
The Regional Trial Court of Antipolo- Branch 73 has been experiencing many problems to date stated as follows:-
Manual data recording. The manual recording of data per case makes their progress slow as it leads to a backlog of cases.
Burden. Judge Martin has stated that he has trouble having to read through thick stacks of cases and would