SecretaryEssay Preview: SecretaryReport this essay2. Skill in communicating effectively, both orally and in written communicationsto provide information, referring phone calls, visitors, and distributing mail.In my current position I communicated with representative from a wide range of private companies and departmental managers regarding the status of various correspondence or requests. I communicate with executives and department heads to respond to their request for information and clarify matters of questions via email or telephone.
Communication is a very important factor in having a good working relationship with my supervisor and co-workers. In reference to the type of clerical position I have, my communication skills are in great demand. My verbal communication is clear and concise with my supervisor and co-workers to assure them I understand completely what is expected of me on different tasks.
Im responsible for answering incoming telephone lines, directing the call to the appropriate person and taking complete and legible messages.As an Personnel Clerk in the Human Resources Office one of my duties were to sort incoming mail for distribution to approximately 6 distribution points using the directories, organizational listings, and similar supportive materials to ensure proper routing. Received all incoming mail including certified and registered mail, express mail, pouch material, etc., and processed in accordance with established policy. Prepared and screened outgoing mail materials to assure that they are in proper format, assembled and addressed in accordance to appropriate Postal regulations (e.g., packages are marked with the proper weight class) and resolve any discrepancies. Picked up and delivered mail, packages, and messenger envelops from various HRO sites ensuring that all necessary receipts or other documentation were
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A P.O. sent a message to the PO box at an address corresponding to the mail address in question, informing the P.O. of information regarding the requested location. It directed the person on the phone to the assigned number on the record and informed the recipient and designated recipient of the list of mail addresses that they should contact to inquire about their mailbox. Upon receipt, the record was forwarded to a third party for further investigation. (Pmts. p. 24–10.)
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A P.O. sent a message to the PO box at an address corresponding to the address in question, which indicated the required required address (in this case the phone number of the PO box) for the person on the phone to send an e-mail with their request and provided a direct link to the relevant information contained in the e-mail. (Pmts. p. 27–29.)
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As a PRP member you have an obligation to communicate your request to the Department of Homeland Security as quickly and as effectively as possible and respond by a timely and efficient manner.
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We ask that you receive the records and correspondence as soon as possible.
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Any person who violates the rules or standards of use specified in these policies will be held accountable.
Although the information contained in the mail does not represent the official position of the Department of Homeland Security, it is available for inspection as required by local law enforcement. To find out more about the guidelines and procedures for your request or report, please see the Governmental Standards Reference Guide or a request to provide documentation or documentation. For more information on the rules and standards of use, please contact the Department of Homeland Security at 1-800-853-8255 or you may call 1-800-923-3599.
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In the event information or information you obtain is not the official position and do not represent the department in any way, materials such as government records, information about your telephone numbers, and other information associated with your request will not be served. As such, it is your responsibility to comply with all applicable laws, regulations, and administrative ordinances and regulations as appropriate as applicable.
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If you are under 17 years of age, or a law enforcement subject of this act, you will also be required by law enforcement agencies to provide you with such information in the manner provided. Under appropriate circumstances, you may give the department a copy of any information collected or received by such agency in order to verify the information you provided. However, you may also include in such records any information requested by the agency as related to the individual or entity that you are requesting to provide the agency with informationd.
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The Department of Homeland Security encourages you to comply with these rules and regulations in all instances, and in every situation, as soon as possible.
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You must comply with all restrictions imposed by any law, regulation, or administrative code of conduct or such other provisions of law that can be adopted that are not at odds with the Constitution and regulations of the United States relating to civil rights and civil liberties. To receive further guidance on this requirement, please consult the guidance file and contact us.
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If the Department