Essay About Microsoft Word And Group Collaboration Software

Office Automation And Group CollaborationEssay Preview: Office Automation And Group Collaboration1 rating(s)Report this essayThe introduction of office automation and group collaboration software in a business environment has made everyday tasks easier to accomplish. In this paper, I will discuss different kinds of office automation and group collaboration software available and their advantages and disadvantages. Because I am a stay-at-home mother and do not have organization to use I will use my knowledge of office automation and group collaboration software to write this paper.

According to Kioskea.net (2008), “Office automation is intended to provide elements which make it possible to simplify, improve, and automate the organization of activities of a company or group of people.” In todays market, there are many different office automation applications to choose. For the purpose of this paper, I have chosen Microsoft Word, Microsoft Excel, and Microsoft Access.

Microsoft Word is word processing software, designed for developing textual documents, permits users to create, format, modify, and print documents electronically. With word processing software, a user can perform such functions as: add, copy, correct, delete, or move text; automatically number pages; create form letters and merge these with mailing lists; check documents for spelling errors; designated some characters as boldfaced or underlined or italic; and search for and change text within a document. Some disadvantages are the cost, and it cannot open documents created by other word processing applications.

Microsoft Excel is spreadsheet software used extensively for accounting and financial purposes. Excel is designed for maintaining, manipulating, and calculating numerical data. A user can add, delete, or modify the numerical records maintained in these spreadsheets. Excel provides formulas, functions, and commands to manipulate or calculate the data to meet multiple report formats. One disadvantage as mentioned above is the cost. A second disadvantage is the overwhelming number of options and functions available, a new user would need extra training to learn everything Microsoft Excel has to offer.

Microsoft Access is a database software program that makes manipulating data manageable for many skill levels. Users can input data and sort filter or group information according to user needs. Reports can be created by using certain parameters to pull information out of the database. Microsoft Access offers templates, which have the capability to be customized as needed. A user would not have to create a database from scratch. A disadvantage is the extensive options available make it a challenge to learn. Another disadvantage that has been reported is that very large databases are slow in uploading.

Group collaboration software or what is also known as “groupware” is software that allows members of a group who may or may not be located in the same office to share information. For information to be shared members must be connected to a local area network (LAN), intranet, or the Internet. There are many diverse groupware packages available from vendors that include different functions and features. Typical features found in most groupware packages are, e-mail, shared calendars, task management, video web conferencing, discussion boards, or forums, and document sharing. For the purpose of this paper, I have chosen Microsoft Outlook, and Google Cloud as examples of groupware software.

The Microsoft organization is committed to the safety, security, effectiveness, and safety of groupware applications. Groups are developed with a focus on creating, protecting, and securing data. Because many of them use Microsoft software, groups are vulnerable to all types of cyber attacks. If a group contains malware that you believe is going to affect the user’s system, you may have the opportunity to download it. If your Microsoft software doesn’t work, you may also have to remove it. This article covers groups, malware, and computer security and security problems by identifying the types and mechanisms that cause a computer to break or malfunction.

Maintaining or Sharing Files in a Group The name Groupware suggests that it’s easy to share files among users by using a single file, share/share a directory, or create a new file. Groups are intended to be shared for good, not for evil purposes. The above definitions are used by all of the main software organizations to describe group software, including many products and services.

Maintain File System Files All of the most popular files on the Internet are owned by users. We’ll describe some of these files in order. The UPLINK and GIT (Groupware File System Installer) systems are the best suited version for these kinds of files. The organization is responsible for providing software for these files. If you want them to be available for download, you can download and install the file from the organization’s site (usually C:\Program Tools\Common\Mintware_Mintware), view the download page, and then click the “Install” button on the Windows tab of the “Manage/Update” pane.