Essay About Student Committees And Team Leader

Seoul Visit Plan
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Introduction & backgroundIn the coming December, the student committees will organizing a 5-day exchange visit to Seoul. From past exchange trip experience, the itinerary is set on 15th December 2016 and the pre-trip preparation is done before one month of departure date.It can make sure students have enough time to handle the passport problem.This visit trip have 40 students, three teacher and one guide. The team leader is Tom Chan and others teacher are Paul Wong and Anna Chiu.The guide is John Ma Now, i would perform a risk analysis to assess the different situation.Risk RegisterNORisk & DescriptionCategoryTriggersRisk ResponsesRisk OwnerProbabilityImpactR1Passport problem:May be some students passport have been already expired or have some trouble about the exchangePersonalThe trip team keep pass the Immigration Control Points and wait at the terminal departures ,one teacher follow the student who get a problem.2.1 If the problem cant be fixed immediately,teacher contact the team leader and bring that student back to school.2.2 If the problem can be fixed soon,the teacher contact with leader and return to the team with student.Tom ChanPaul WongLowLowR2Bad weather conditions:There may be raining or snowing that the trip cant move on.OperationThe whole team stay on the coach or safety.The team leader assess the condition which should cancel the following outdoor event or not.The trip go to the next indoor view or turn back to the hotel.Tom ChanMediumMediumR3Sickness of student:May be student dont acclimatize about the eating or long tern travelPersonalThe team continue the visit,but the student who is sick stay on coach and one teacher take care of him. That student can eat some personal medicine and rest,teacher keep contact with leader. If student dont feel better,teacher bring the student to see doctor and keep the receipt for Insurance.Tom ChanAnna ChiuMediumMediumR4Loss of personal belongings:May be students belongings are stole or lost at the tourist spots.PersonalThe teacher appease the student and ask for checking one again.The teacher and that student turn back one time to looking for.If the loss of belongings is serious e.g. Passport, call the police for record.Tom ChanPaul WongMediumMediumR5Student get lost:May be student get lost in the free time and cant return on timePersonalThe team stay at the gathering point for waiting.Two teachers try to search in the limited area and keep contact with leader.3.1  If  teachers find these students,bring back to the team and continue the visit.3.2  If  teachers cant find these students around two hours, call the police for help.4. If  these students still not return around three hours,the team leader bring the whole team back to hotel and two teachers try to search with police.Tom ChanAnna ChiuPaul WongLowHighR6Delay of coach:May be coach meet a accident, so that cant arrive on timeOperationThe team stay at the gathering point for waiting.The team leader contact the driver and understand the condition.3.1 If  the coach is coming soon,keep the traveling.3.2 If  the coach cant coming, guide contact the company to order other coach to take care of the team. Tom ChanJohn Ma LowMediumR7Termination of view or museumOperationThe team stay on the  coach for waiting.The guide conform with the service centre to know about the reason of termination.The team go to the next tourist spots and explain the reason to students.. John Ma LowLowProbability / Impact Matrix                  Impact        High        Medium        Low[pic 1][pic 2]        R6        R2,R3,R4R5   R1 R7HighMedium        LowR1 and R7 risk condition have low probability and low impact.In case R1,before the visit trip start,the pre-trip preparation already have been notice student about the passport problem and given enough time to fixed it.So it is low probability to cause trouble.Even though there are some special case in the passing, it will not prevent the whole trips travel and the student will be took care by teacher.In case R7, the leader have book and conform the visit date before the trip start.So it is low probability to cause termination.If the termination happened, it also will not damage the whole itinerary.The trip can move on.