Financil Forcasting
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Date: June 28 2012
To; Staff
From: Melinda Hager-Tashnek
RE: Time ticket and expense ticket, how are they different and what is required on each
The issues of time and expense tickets have been recent points of concern in our billing department, so to ensure that all staff are certain of each ticket and its requirements refer to this memo. The most essential points to remember about both are;
Time tickets; record the time used to preform tasks at the billing rate for each task. you must complete the time tickets for each assignment separately to bill task correctly
Expense tickets; most importantly these tickets record the tasks that were preformed as additional services in example stamps, copy cost, faxing fees, these fees record cost as units not as time.
We as a landscaping company are not in the business of providing free services this is an important and all too overlooked aspect of our job costing. To correctly bill our customers we must follow guidelines and record and charge for fees and labor associated with these expenses. The time tickets are used by the office staff to record time used in prep and filling of a job. To record these expenses staff must enter time that it took to complete a task and assign it to the correct job. The use of our inventory and office recourses must also be correctly recorded and billed as an expense ticket. We may use up all of our resources or stamps sending plans or documents to a customer and we must recoup that expense to afford new for our business needs. The four main steps to completing these tickets are set up inventory items for expense unit amount, enter time or expense ticket, record sales invoice, and payroll ( attach job to payroll). To enter a time or expense ticket go to 1, employees & payroll, 2. time and expense tickets 3. enter ticket. This task seems daunting but it is important to bill as you go to avoid overloading or missing a ticket entry. Thank you for your time and file this in your operations manual under billing as a reminder of correct procedures and upon completion of each bill by our billing staff time tickets must be completed.